Report of Birth

All children born in New Zealand, the Cook Islands and Niue to at least one Filipino parent at the time of birth must be reported to and registered with the Philippine Statistics Authority (PSA) through the Philippine Embassy in Wellington.

Important Note:
Before the notarization or sending your documents to the Embassy, please first email one (1) set of scanned copies of requirements (ONE FILE PER DOCUMENT) at: rob@philembassy.org.nz for pre-checking.

REPORT OF BIRTH REQUIREMENTS:

Kindly arrange according to the order of documents below:

  • Birth Certificate of Child

    - 1 original and 4 photocopies
    (issued by the country of birth)

  • PSA-issued Certificate of Live Birth of Father *

    - 1 original and 4 photocopies
    (Birth Certificate for non-Filipino, issued by the country of birth)

  • Passport (valid) Data Page of Father

    - 4 photocopies only (do not send original passport)

  • PSA-issued Certificate of Live Birth of Mother *

    - 1 original and 4 photocopies
    (Birth Certificate for non-Filipino, issued by the country of birth)

  • Passport (valid) Data Page of Mother

    - 4 photocopies only (do not send original passport)

  • Plastic Courier Bag

    - With barcode tracking number, size should fit an A4 bond paper; may be purchased from your preferred courier/postal service provider or any Post shop
    - This will be used for the return of all submitted original documentary requirements and the approved Report of Birth

Payment – this can be done in person or via bank transfer where email payment notice is sent. Check fees here: https://philembassy.org.nz/services/schedule-of-fees

ADDITIONAL Requirements for Parents Married at the time of Child’s Birth

  • PSA-issued Marriage Certificate or PSA-issued Report of Marriage if married outside the Philippines

    1 original and 4 photocopies

    If you do not have a marriage certificate issued by the PSA, order online here:
    https://www.psaserbilis.com.ph/ or https://psahelpline.ph/

    If married in New Zealand or outside the Philippines and parents’ marriage was not reported yet, you may file the Report of Marriage at the same time with your child’s Report of Birth

ADDITIONAL Requirements for Parents Married after the Child’s Birth

  • PSA-issued Marriage Certificate or PSA-issued Report of Marriage if married outside the Philippines

    1 original and 4 photocopies

  • Certificate of No Marriage (CENOMAR) or Advisory on Marriages of Parents

    If no PSA-issued Marriage Certificate or PSA-issued Report of Marriage yet.
    1 original and 4 photocopies
    If you do not have CENOMAR, order online here: https://www.psaserbilis.com.ph/ or https://psahelpline.ph/

ADDITIONAL Requirements for Late Registration of Birth (Child more that 1 year old)

  • Affidavit of Two Disinterested Persons

    1 original and 3 photocopies.
    Executed by 2 persons, personally known to the child's parents (not relatives) attesting
    the birth circumstances or facts surrounding the child's birth.
    Notarized by the Embassy, Honorary Consulate or Notary Public
    Download here: (https://www.philembassy.org.nz/services/download-forms)

  • Negative Certification/e-Certification of Birth Record (CRS Form no. 1) with QR Code

    – (if child is more than 5 years old). Get this from the Philippine Statistics Authority (PSA) by ordering a Birth Certificate either personally, through an authorized representative in the Philippines or online channel here: https://www.psaserbilis.com.ph/ or https://psahelpline.ph/. Online requests may be delivered anywhere in the Philippines or abroad, including New Zealand.

ADDITIONAL Requirements for Unmarried Parents (Child’s Surname Using Father’s Surname)

  • Affidavit of Acknowledgement of Paternity (AAP)

    Four (4) originals.
    If the father acknowledges his paternity, allowing the child to use his surname.
    Executed by the father.
    Notarized by the Embassy, Honorary Consulate or Notary Public.
    Download here: (https://www.philembassy.org.nz/services/download-forms)

  • Affidavit to Use the Surname of the Father (AUSF)

    Four (4) originals.
    If the child is using the surname of the father.
    Executed by the mother, legal guardian or child (of legal age).
    Notarized by the Embassy, Honorary Consulate or Notary Public.
    Download here: (https://www.philembassy.org.nz/services/download-forms)

  • Sworn Attestation

    Four (4) originals.
    This is needed only if the above AUSF is executed by the legal guardian or child of legal age
    Executed by the mother.
    Notarized by the Embassy, Honorary Consulate or Notary Public.
    (https://www.philembassy.org.nz/services/download-forms)

    Certificate of Registration for the AAP and AUSF
    To be prepared by the Embassy/Consulate/Local Civil Registrar where AAP and AUSF were executed.

ADDITIONAL Requirements for Children Included in Parent’s Dual Citizenship Petititon

  • Philippine dual citizenship Identification Certificate of Child

    Four (4) photocopies

  • Philippine dual citizenship Identification Certificate, Oath of Allegiance or Order of approval of Parent/s

    Four (4) photocopies

REMINDERS:

The Embassy reserves the right to require additional documents that may be deemed necessary to prove citizenship, status or identity.

The Philippine Embassy assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

* If original PSA-issued documents are not available anymore, you may get them online here: https://www.psaserbilis.com.ph/ or https://psahelpline.ph/. Online requests may be delivered anywhere in the Philippines or abroad including New Zealand.